Backup vs. Archive: Why They Are Not the Same


A depiction of a backup icon vs filing cabinets for archiving.

While SaaS applications like Microsoft 365 and Google Workspace provide very limited backup functionality, their backup capabilities are primarily designed for short-term protection against user error or to support application availability. To put it simply, they do not provide backup for business continuity purposes. That means deleted data is stored for a limited period and restoring lost data can be a nightmare. However, they do provide native archiving solutions to help meet compliance and legal requirements.

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